What do you need in a resignation letter?
When it comes to leaving your employer, there are a few things that you need to make sure are included within the letter. Your name, date of submission, position you’re leaving and the name of the appropriate person that you are addressing – normally a line manager, supervisor, or someone from HR.
It’s also important to clearly state the day that your resignation comes into effect so that there is a clear understanding of your final working day. This date must also coincide with your notice period, so make sure that you check your contract or ask for confirmation of how much notice you need to give when leaving your position.
What you must never forget in a resignation letter
With all the formalities out of the way, when it comes to what you must include on a resignation letter there is one aspect that you simply can’t forget. And that is to be diplomatic.
No matter what your reasons are for leaving your job, you must always be diplomatic and polite with your departure. You don’t know what the future holds, so don’t burn your bridges, perhaps you’ll return to the same company, or an opportunity at a different business may come up where someone at the company you’re leaving has moved to. While we have all seen the dramatic ‘I quit’ moments in TV shows and movies – in reality, it doesn’t help you at all.
So, no matter what the situation is, make sure you write a polite letter. You don’t have to speak in glowing terms of the business if you don’t want to, but make sure you don’t cross the line. Leave peacefully and down the road, you may be thankful that you did.
Resignation Letter Template
Please feel free to use our resignation letter template below. This will provide you with a clear message and allow you to input information that is relevant to your situation.
Dear [Manager’s Name],
I am writing to formally notify you of my decision to leave the company from my position as . As per my contract, my last working date will be [date] which allows me to fulfil my notice period of [notice period].
Thank you for your help at [business name] during my time here and I wish you and the team at [business name] all the best moving forward. However, in the interests of my career, I have felt that now is the right time to move on and I hope you can understand my decision.
If I can help with this period of transition within the business, then please let me know. I am happy to assist with this during my period of notice.
Best wishes,
[Your name]
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