Procurement Specialist

About the Role

We are looking for an Associate Procurement Specialist to report into the Manger, Procurement Concierge. This person will be accountable for facilitating the procurement process by conducting project intake, holding calls when necessary, initiating supplier onboarding, routing contracts for signature, supervising project aging reports and providing a high level of customer support. The workmate will serve as the first point of contact for internal and external customers to the Global Procurement Office; striving to provide outstanding customer service in every interaction.

Responsibilities:

• Knowledge of the Source to Pay processes and Procurement systems; identifying opportunities for improvement
• Follows Standard Operating Procedures and Desktop Instructions to ensure quality and consistency
• Due diligence involving analysis of past requests, cross validation of financial records involving PR’s and PO’s, validating and matching appropriate supplier records utilizing commercial markers, etc.  
• Completing calls with business requesters to ensure all vital information is captured accurately in our strategic sourcing procurement system. Intake calls are leveraged as an opportunity to provide training, process transparency, and clarify details of submitted intake projects
• Initiate onboarding with new suppliers, review information for completion and build supplier accounts, partnering with Accounts Payable team
• Facilitate routing contracts for signatures. Build and manage supplier and contract records in contract repository
• Supervise project aging reports, identifying those which are at risk to exceed SLAs, and following up with stakeholders to promote progress
• Assess the training needs of internal customers, support in developing/improving training materials, and deliver effective training programs
• Build strong and productive working relationships with internal GPO stakeholders, business partners, and supplier contacts

Basic Qualifications

• 3+ years of experience in Procurement, Operations, or business-related fields
• 3+ years of customer service experience, help desk experience preferred

Other Qualifications

• Knowledge of the Source to Pay processes
• Excellent communication and interpersonal skills
• Strong planning, organizational and time management skills
• Ability to multi-task with the agility to change direction quickly and often
• Detail oriented with strong analytical and problem-solving skills
• Proactive, result oriented, with a can-do attitude in meeting critical deadlines
• Determined, able to work independently while staying connecting with the greater team
• Experience with the following tools are a plus: WSS, Workday Tools, Outlook, Microsoft 365 Suite, Slack, Other S2P products

Interested candidates should submit an updated CV.

Please click the link below to apply or alternatively send an up-to-date CV howie.leahy@peglobal.net

****Please note our client cannot assist with any visa sponsorship and candidates must have the correct visa to live and work in Ireland****