Administrator / Receptionist

Desired Skills: microsoft office,administration,administrative,receptionist

PE Global is currently recruiting for an Administrator / Receptionist on behalf of a leading multinational engineering company based in Montrose.

Location: Montrose, Scotland

Pay Rate: £13.19 – £14.29 per hour

Contract: 12 Months

Working Pattern: Monday to Friday, fully office-based (5 days per week)

The Role

As an Administrator / Receptionist, you will be one of the first points of contact for the office, welcoming visitors and providing day-to-day administrative and facilities support. You will play an important role in ensuring the office runs smoothly, supporting internal teams, coordinating visitors and assisting with meetings and events.

This is a varied position suited to someone who is friendly, outgoing, organised and enjoys working with people.

Key Responsibilities

• Welcome visitors, provide relevant information and complete health and safety inductions.
• Answer incoming calls, direct enquiries and ensure messages are passed on promptly.
• Arrange visitor access, security passes and entry permissions.
• Receive, sort and distribute incoming and outgoing post and packages.
• Coordinate internal and external meetings, conferences and events.
• Manage meeting room bookings and arrange room setups, documentation and catering.
• Organise transport for visitors and employees when required.
• Monitor and maintain office supplies and stationery inventory.
• Liaise with cleaning, security and maintenance providers to support the smooth running of the facilities.
• Provide general administrative support, including filing, printing and document management.
• Process purchase requisitions and receive purchase orders.
• Upload, maintain and manage document revisions within the Document Management System (DMS).
• Assist with reports, records and other administrative documentation.
• Provide holiday cover and additional support to the wider Administration Team when required.

Requirements

• Previous experience in an administration or reception role would be advantageous, but is not essential as training will be provided.
• Good PC skills and experience using Microsoft Office applications.
• Friendly, outgoing and approachable personality, with confidence welcoming and assisting visitors.
• Good verbal and written communication skills.
• Strong organisational skills and attention to detail.
• Ability to manage multiple tasks and prioritise workload effectively.
• A proactive and flexible approach, with a willingness to support different teams when required.
• Relevant qualifications would be advantageous.

If you are a friendly, organised individual looking for an opportunity to develop your administration experience within a well-established multinational organisation, PE Global would love to hear from you!

***Please note, PE Global cannot offer visa sponsorship and all applicants must hold full right to work in the UK for the next 12 months***